How to Add a Signature in Word: Ultimate Guides (2024)

Summary: This is a post sharing how to add a signature in Word in 4 simple ways, including inserting a transparent signature image, drawing a handwritten signature, using the signature line tool, and creating the reusable signature with the Auto Text tool.

Inserting a signature to Word documents not only provides authenticity but also adds an element of professionalism and a sense of personal touch. A Word signature conveys the importance of your document’s content and can be used in formal or professional correspondence.

Word offers four ways to create signatures in Word, including creating handwritten signature signatures, e-signatures, and more. In this article, we will explain how to add a signature in Word document in four different ways that are simple and straightforward.

How to Add Handwritten Signature in Word

Adding a signature in Word is easy, so you can follow the simple tutorials to make it.

Windows:

1. Open your Doc in word, and make sure you’re in the proper place to sign a Word document with your handwritten signature.
2. Click the “Insert” > “Pictures” to upload your Word signature from your local files.
3. Click the “Crop” to adjust the signature outlook.
4. That’s it. You have finished your operation to add signature to Word.

Mac:

1. Open your Doc file and click anywhere you want to insert signature.
2. Click “Insert” on the top menu bar and find “Pictures”.
3. Choose “Picture from File” to upload your signature image from the local file.
4. Click “Picture Format” to adjust the signature image, and you can crop and reshape it.
5. After that you have added signature to Word doc on Mac

Normally, to use your handwritten signature in Microsoft Word, you should create an e-signature for Word. Here we will share 2 ways for you to create a digital signature for MS Word.

1. Traditional Way: Create A Signature in Word

• Step 1. Insert the image with your signature in the proper place on the Microsoft Word doc page. Just click the “Insert” on the top of the dashboard, and choose “Pictures” to upload your image from your local file.

• Step 2. Resize and crop your signature image for a nice visual effect. Then Click “Remove Background” to remove the background from your digital signature for Word. You can use the retain the signature part.

• Step 3. Save and insert signature in Word.

Notes: You need to remove signature background manually with the image background remover in Microsoft Word. There are two options for you: erase and retain tool to brush over the background. You have to repeat your operations to get a signature with a clean background.

2. Faster Alternative: Fotor

Compared to the traditional way to create a signature in Word, we recommend you using Fotor to remove background from signature in one click.

• Step 1. Upload your image with your signature to Fotor’s image background remover.

• Step 2. Wait a few seconds and Fotor’s AI eraser will remove background from signature.

• Step 3. Save your transparent PNG and insert signature to Word.

Draw a Signature in Word

To insert handwritten signature to Microsoft Word, you can try the “Draw Tool” to create and add a signature in Word doc with your mouse or the touchpad.

1. Click anywhere you want to insert a signature in Word.
2. Click “Draw” on the top of the menu bar and choose “Drawing Canvas” in the Insert block on the right corner of the dashboard.
3. Pick up a drawing tool that suits your need to create a signature in Word. Usually, you should use a pencil to make your signature professional. You can change the thickness and color by clicking the draw tool you choose.
4. Use your mouse or the touchpad to sign a Word document.

Use Signature Line to Add Word Doc Signature

Still, you can take advantage of the “Signature Line” tool to insert signature in Microsoft Word. By this way can you make a formal e-signature or digital signature on Word doc that makes your Doc or file formal and professional. Here’s how to insert signatures in Word.

1. Click the place where you want to create a signature on a document.
2. Click “Insert” on the top of the menu bar and find the “Signature Line” in the Text block on the right of the toolbar.
3. Choose the first “Microsoft Office Signature Line” and there will be a pop-up window on the screen. Then you can fill in the signature information as needed, including your name, your email, and your title in the Suggested signer box.
4. Click “OK” and you have added signature to Word document.

Use Text Tool to Create a Reusable Signature in Word

If you want to add your title, phone number, email to go with your handwritten signature in Word doc, you can save it along with the picture as Auto Text.

Rather than insert a temporary signature to the Word document, we recommend using the Text tool to create a reusable signature so that you can sign Word documents whenever you want. Check the following tutorials.

Windows:

• Step 1. Click the part under your signature image inserted in the Microsoft Word and enter the text you want.

• Step 2. Select the signature image and the text together.

• Step 3. Click “Insert” on the top menu bar and choose “Quick Parts”.

• Step 4. Click “Save Selection to Quick Part Gallery” in the popped-up window to open “Create New Building Block”.

• Step 5. Type your personal information in the pop-up window and choose “Auto Text” in the Gallery options.

• Step 6. Click “OK” to save your reusable signature for Word doc

Mac:

For people who is using the Microsoft Word on Mac, we will share how to create a reusable signature on Mac. Keep reading.

• Step 1. Insert your signature in Word and type the text you want beneath it.

• Step 2. Select the signature image and the text together.

• Step 3. Click “Insert” > “Auto Text” > “New”

• Step 4. Name your Auto Text in the new pop-up window

• Step 5. Click “OK” to save your signature on Mac

How to Add Reusable Signature to Word Document

1. Whenever you want to insert a signature into a Microsoft Word doc, you can click anywhere you want to make it.
2. Click “Insert” and find “Quick Parts” to use your newly created reusable signature.
3. Click the Auto Text and click the name of your signature block.

Conclusion

In this blog, we have shared how to add a signature in Word in 4 ways. You can choose one method to insert a signature to Word as needed. You can add a handwritten signature in Microsoft Word with the help of the “Insert” tool. Still, drawing a handwritten signature in Word doc is also a nice way.

No matter whether you are using Microsoft Word in Windows or on Mac, we highly recommend you use the Auto Text tool to create a reusable signature so that you can insert a signature in Word whenever you want. Hope you find this blog helpful.